Archive for the ‘Business’ Category
Disclaimer: This is a rant. I rarely rant. I try to offer insights to help you in marketing your business. But I spent precious gobs of time this morning caught in the automatic phone system hell of two organizations that ought to know better – chambers of commerce! Never mind that they each had exhausted the number keys with their options, here’s a couple of pointers if you think you absolutely need to use an automated system in your business:
1) Don’t.
2) If you ignore #1, at least provide an option for speaking to a real person. I should never have to dial “O” for operator only to get a voice mailbox. Repeatedly.
3) If you are going to provide a company directory, do exactly that. Don’t ask me to dial the first few letters of a person’s name because guess what? I have a smart phone. If I try to dial Q, W, E, R, A, S, D, F, Z, X, C or V, it is going to register as %, 1, 2, 3, #, 4, 5, 6, *, 7, 8 or 9 respectively. I don’t know anyone with numbers or symbols in their name, do you? In fact, I may not even know the name of your staff members! Give me departments if you have to.
At one point, in desperation, I selected the option to speak to someone in the Visitors Center. She explained that budget cutbacks had forced staff reductions at that chamber, therefore no one was available to answer the phone. Now, think about this for a minute. If a chamber’s function is to attract businesses to and represent businesses in a region, what does it say to me, as a business owner contemplating a move to that area or a membership in that group, when I can’t even get through to the organization? I’m going to be thinking “Hmmm, how will this lack of representation affect my desire to relocate/join? Perhaps I ought to look elsewhere.”
The purpose of my call was to determine exactly who at the respective organizations should receive a news release from me behalf of one of their members. I don’t necessarily need to speak to a person, I can make do very nicely with an email or an online upload. So I searched the “newsletter” and “member news” sections of their websites. Neither organization had the option to upload a release on their website, nor a link to a generic email like “news@suchandsuch.org.”
It’s been almost 2 hours now since I left one voice mail for an advertising representative (because I figured a salesperson would call me back if anyone would) and sent an email to a membership director. This is the age of instant communication folks. I’m just sayin’….
From July 31, 2009 – Headline story today about the government’s “Cash for Clunkers” program in danger of shutting down, having run out of money months before the scheduled end of the program. Not only is Washington scrambling for the cash, but it’s also scrambling to mitigate a pr nightmare. It’s not good to have your customers “confused” and “angry”. How can you avoid that? And what other business lessons can we learn (or need to be reminded of) from this debacle?
Have a plan. In fact, have several plans:
- A business plan – even if you are a self-funded solopreneur, you need to conduct your business as if you were a Fortune 500 company. Do the research first to determine if there’s even a “place” for your business model in the current market; perhaps you will need to “tweak” your business model to fill a niche.
- A strategic public relations plan – vision and mission statements are not just for the industry giants (see the point above), they are a written affirmation of why you are in business in the first place and they will guide you through those “dark nights of the soul” when you may wonder why you are in business in the first place! A strategic public relations plan determines your company’s key messages, target audiences, and tactics for influencing behavior and attitudes toward your company. With the advent of social media, it is even more important to have one in place, and social media channels should be incorporated into it.
- A strategic marketing plan – a different, yet similar tool to the strategic pr plan, this initiative determines your company’s potential customers and ways to reach them and influence their buying behavior. Closely aligned with public relations, plans that incorporate both are often called “integrated marketing/pr” plans.
- A crisis communications plan – this plan details how your company will react, internally and externally to a crisis, whether that crisis is internal or external. It’s not just a list of “who calls who” in the event of a natural disaster (although keeping lines of communication open to personnel and customers is a key point); it should discuss who within a company will respond to negative publicity, what the key talking points will be, etc.
Under promise and over-deliver. This is an oldie-but-goodie. But too many businesses go about it backwards – promising the moon and not delivering those astronomical results. Be sure you can document what you do deliver. Whether that’s with a sales receipt, a guarantee, a follow-up customer satisfaction call or survey. In the pr industry it’s called a “proof of performance package” and can consist of a one-time report that is project-oriented or an ongoing series of communications to your customer/client showing that you have done for them what you have promised. Or in the case of implementing an initiative that didn’t work out as planned, why it didn’t work out and what (if anything) could be adjusted for a more successful outcome in the future.
Have your measurement tools in place before you open your doors, launch your Web site, or connect your phone line. Otherwise, how will you know what works and what doesn’t if you don’t track the results?
Pace yourself, and your budget. It’s the old sprint vs. marathon analogy. You’re in business today, and you want to business this time next year.

